2024 Annual Meeting
We are delighted to welcome you to Chetumal for the 2024 Annual Meeting
24-27 June 2024
Chetumal is located in the south of the state of Quintana Roo, Mexico, on the border with Belize. Chetumal is a quiet and safe place. It's a small town surrounded by mangrove swamps and tropical forests, home to numerous chelicerates in addition to Mayan remains, and lagoons such as Bacalar. It faces a gigantic bay that is a reserve for manatees and is located at the gateway to the Caribbean.
Registration
Preliminary Program
Monday 24.06 | 10h-18h | Registration |
| 18h30-21h30 | Social event: Welcome Cocktail at Fiesta Inn |
Tuesday 25.06 | 7h30-9h | Registration |
| 9h-13h | Oral presentations (1 break) |
| 13h-14h30 | Lunch in Fiesta Inn |
| 14h30-18h | Oral presentations (1 break) |
| 19h – 21h | Social event: Mayan Evening |
Wednesday 26.06 | 9h-13h | Oral presentations (1 break) |
| 13h-14h30 | Lunch in Fiesta Inn |
| 14h30-16h30 | Poster session (1 break) |
| 16h-17h30 | AAS Executive Committee meeting |
| 18h-19h30 | Social Reward (optional) at Planetarium (Free) |
| 19h | Chetumal by night (discover the restaurants of Chetumal Bay) |
Thursday 27.06 | 9h-13h | Oral presentations (1 break) |
| 13h-14h30 | Lunch in Fiesta Inn |
| 14h30-16h30 | Oral presentations (1 break) |
| 16h30-17h30 | Business meeting |
| 18h30 - endless | Social event: Banquet (with traditional auction) |
How to get to Chetumal
(1) Take a plane to Mexico City and then direct flight to Chetumal.
(2) Take plane to Cancún o Tulum and then reach Chetumal by bus (ADO company: www.ado.com.mx) or by hiring a car. The hotel offers free parking for congress participants.
You have a free “Fiesta Inn” bus from Chetumal airport toward Fiesta Inn Hotel (for participants with a room in the hotel).
When you arrive in Cancun airport, you have several options (Bus, taxi, private to go to the ADO station in Cancun and take your bus for Chetumal, https://www.cancunairporttransportation.com/bus-cancun-airport, https://transfercancun-airport.com/en/). The same if you arrive in Tulum airport (https://thetulumairport.com/airport-transportation/).
The venue
The meeting will be held at the attractive FIESTA INN HOTEL in Chetumal. https://www.fiestainn.com/en/hotels/fiesta-inn-chetumal
- The Fiesta Inn Hotel has 24 hr shuttle service to and from the airport. The hotel shuttles should be at the airport when flights arrive and should not need to be called.
Hotel FIESTA INN offers discount room rates for meeting participants. Reservation code: “G1QV0G@CHE” or “BA CONGRESO ARACNOLOGIA DE NORTEAMERICA”.
Price for room per night and for one or two people (1 king or 2 full): $1,486.00 MXN. Breakfast not included. Rooms can be occupied by 3 ($1,796.00 MXN) or 4 ($2,106.00 MXN) people, please ask when making the reservation. Price includes internet, free parking, access to pool and to gym, shuttle hotel – airport – hotel, and all taxes.
To reserve your room
Room reservations must be made by telephone using the reservation code for the event. Prices for the event are from June 23 to June 28.
A credit or debit card number will be required to reserve the room and payment can be made on arrival.
Reservation code: “G1QV0G@CHE” or “BA CONGRESO ARACNOLOGIA DE NORTEAMERICA”.
- Fiesta Inn Central: 800 504 5000 (from Mexico only, Will not Work from USA)
- Fiesta Inn Chetumal: Landy Mezquita at 9984871242 or Roberta Velazquez at 9831621125, (Mexico international code is 52).
For USA Attendees To Make Hotel Reservations Updated Telephone numbers:
- Fiesta Inn Chetumal: For US attendees call Landy Mezquita at 011 52 998 487 1242 (or What’s App 52 998 4871242);
- or Roberta Velazquez at 011 52 983 162 1125 (or Whats App 52 983 162 1125)
Registration cost
Price in USD for PARTICIPATING
(People participating with an oral and/or poster presentation)
Date | Regular Non-member | Regular Member | Student Non-member | Student Member |
Until 05/15 | 440 | 400 | 360 | 320 |
05/16 until 05/31 | 480 | 440 | 400 | 360 |
Price for participating registration includes:
- Welcome pack including meeting T-shirt souvenir.
- Welcome Cocktail (Monday 24) in the Fiesta Inn
- Lunch for 3 days meeting in the Fiesta Inn Hotel
- Coffee break for 3 days meeting (2 per day)
- Social Event of Tuesday: Maya Evening (including traditional food)
- Banquet of Thursday (Palapa in the Chetumal Bay) including transportation/4-courses dinner/surprises
- Electronic abstract book
- Assistance to all academic presentations
Price in USD for NON-PARTICIPATING (judge / guests)
Date | Cost |
Until 05/15 | 140 |
05/16 until 05/31 | 180 |
Price for non-participating registration includes:
- Welcome Cocktail (Monday 24) in the Fiesta Inn
- Coffee break for 3 days meeting (2 per day)
- Assistance to all academic presentations
- Electronic abstract book
Purchase options for non-participating people
Items | Early cost $US Until 05/15 | Late cost $US 05/16 until 05/31 |
Welcome pack including meeting T-shirt souvenir | 40 | 50 |
Lunch for 3 days meeting in the Fiesta Inn Hotel | 80 | 110 |
Social Event of Tuesday: Maya Evening (including traditional food) | 40 | 70 |
Banquet of Thursday (Palapa in the Chetumal Bay) including transportation/4-courses dinner/surprises | 50 | 80 |
Purchase options for all
Items | Early cost $US Until 05/15 | Late cost $US 05/16 until 05/31 |
T-shirt additional | 15 | 20 |
Printed abstract book | 7 | 7 |
You can request an invoice/nota on behalf of the AAS during registration or by writing to AASChetumal2024@~@gmail.com.
AAS Student Grants
Student Travel Grants provide support for high school, undergraduate or graduate student members of the AAS who have limited or no funding support, but plan to be presenting authors on a poster or oral presentation at the upcoming AAS meeting. Typical Award $250 to $800.
Please follow the next link for full information: https://www.americanarachnology.org/society/grants/travel-grants/
Auction information
Don't forget our traditional auction which will take place during the final banquet of the congress. Please bring your donations to make the auction a success! Funds from the auction are donated to student research awards. We count on your participation.
Organization: Cara Shillington
T-shirt information
Available sizes and designs
Colors
- Black
- Dark grey
- White
- Dark green
Payment methods
Important: in case of international transfer consider including the commission so that the organizers receive the real amount of the registration.
Bank Transfer
When making your bank transfer, please indicate your name and type of congress registration (example: Salima Machkour, Regular member, AAS meeting).
PLEASE ADD 6% FOR INTERNATIONAL TRANSFER AND MONEY EXCHANGE. WE CAN’T SUPPORT ALL OF THESE COSTS. TO BENEFIT EARLY COST INSCRIPTION, YOU NEED TO SEND YOUR REGISTRATION FORM AND PAY BEFORE THE 05/15. SEND US YOUR DEPOSIT RECEIPT.
Yann Lucien (first name)
Henaut (Surname)
Banco INBURSA
Chetumal, Quintana Roo, Mexico
Adddress:
Calle Vincente Guerrero Mza5 Lote6
Localidad de Laguna Guerrero
Othon P. Blanco (Municipio)
CP 77966
Quintana Roo
Cuenta / bank account: 50069350461
SWIFT: INBUMXMMXXX
CLABE / standardized bank code: 036690500693504619
Abstract submission
It is possible to present an oral communication and/or a poster. In case of presenting an oral communication and a poster, please, fill two abstract templates.
Please, download the template available here:
Send your abstract here:
Oral presentation
Presentations will be 15 minutes in total, including questions. Since there are no simultaneous sessions, we will try to respect the 15 minutes to keep to the schedule. Please, prepare your presentations in MS Office PowerPoint for Windows (preferred). The delivery will be made by sending your presentations to the congress contact email address preferably before the June 24 or at the latest 1 day before the day of the presentation.
Oral talks will be presented preferably in English. If you choose to present in Spanish, please make the slides available in English to make it easier for the audience to follow.
We hope to have a translator available to assist with translation if needed during the question-and-answer sessions.
Poster
Posters will have a maximum size of 120 cm (47 inch) tall and 90 cm (35 inch) wide. Posters can be presented in English or Spanish. Posters may be hung at any time and must be ready for the poster session on Wednesday, June 26th at noon.
Key dates and deadline
- Submission abstract: Wednesday May 15, 2024
- Registration payment: Monday May 31, 2024
- Arrival for congress: June 23 – 24, 2024. Monday June 24, 2024, from 10 am, registration in the entrance of the Hotel Fiesta Inn (follow the spiders).
- AAS Congress: 24-27 June 2024
Registration
Field trip
After the meeting, there are several opportunities to visit ruins in the forest or natural sites on your own. We will give you all the information you need during the meeting.
It is not possible to collect spiders during an organized excursion, as this requires collection and export permits in accordance with national laws. However, weather permitting, we will be organizing an evening spider tour on Wednesday evening on the ECOSUR campus.
Committee organizer
- Yann Henaut
- Salima Machkour M’Rabet
- Raziel Lucio Palacio
El Colegio de la Frontera Sur, Chetumal, Mexico
Any questions? Please contact us: AASChetumal2024@~@gmail.com
Photos: Humberto Bahena (ECOSUR) and Yann Henaut (ECOSUR).